IEEE Virtual World Forum on Internet of Things 2020
A Multi-Event Conference

Virtual Forum Author Instructions

A Special Message:

The COVID-19 global pandemic is a unique challenge that has impacted many members of the IEEE family and some of you are directly or indirectly engaged in the fight against it. We would like to express our concern and support for all members of the IEEE community, our staff, our families and others affected by this health crisis. These are difficult times, but we will get through them by working together. Thank you for your support of our shared mission to advance technology for humanity.

Dear Author,

We are working diligently with the IEEE Meeting, Conference and Events team to develop the best course of action to fulfill your goal to present your accepted paper at WF-IoT 2020 and have it published in IEEE Xplore.

Information on the requirements and deadlines for submitting a pre-recorded presentation for the WF-IoT 2020 Virtual Forum can be found below. Papers that have already been accepted and are presented in the Virtual Forum will be published to the proceedings and to IEEE Xplore after the conclusion of the Virtual Forum.

We appreciate your patience and look forward to bringing you the highest-quality content for WF-IoT 2020.

Stay Safe.

Magdy Bayoumi, General Chair IEEE WFIoT2020
Adam Drobot, Chair Vertical and Topical Tracks IEEE WFIoT2020

Preparing and Uploading Your Virtual Presentation

By agreeing to provide your presentation material and registering for the conference, your work will be published and searchable in the IEEE Xplore digital library. Your presentation material will only be made available to conference attendees (i.e. those who have registered for the virtual conference) for a limited period.

In preparation, below are the official submission instructions for all presentation types.  Submission dates will be included in our next communication.
We highly encourage you to include an audio/video presentation of your work both to allow you the opportunity to explain your work and get more exposure to the audience, as well as making the conference more informative, valuable and engaging for the attendees.

There are several video conferencing tools available to easily record a presentation.  In this method, you can show your face via webcam (if you would like) and display your slides as you talk. You can use any meeting software as long as you get a good quality recording and your final file is in the MP4 format. Here are some links to instructions on recording a meeting on common platforms:

You can also use the two-step method covered below:

Audio/Video File requirements:

  • All files must be in MP4 Format
  • 1mbps bitrate: To check the bit rate, right click on the file name, click on properties, go to the details tab, and look for total bitrate.
  • Resolution = maximum 720p HD
  • Presentations should not exceed 15 mins
  • Please use the following naming convention: SID_papertitle.pptx, SID_papertitle.pdf, SID_papertitle.mp4, where SID is your session ID, the code that was entered in front of your paper.  For instance, if you are uploading your paper in the first session IoT Enabling Technologies – your presentation should be titled “S1.1_mypaper.mp4”

Tips for Recording:

  1. Use as quiet an area as possible
  2. Avoid areas that have echo
    1. Rooms should be fairly small
    2. Sound dampening with carpeting, curtains, furniture
  3. Strong Wi-Fi connection
  4. Good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”.  Avoid using default built-in microphone on computer.
  5. Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation.  Make adjustments if needed.


Standards and Templates (for PPT, PPTX, and PDF):

16×9 pdf16x9 pptx16x9